Board Members, Appointed Officers, Volunteers and their Departments
The Board of Directors are volunteers who are elected by the Members and are responsible for the overall governance, administration, operations and financial affairs of the Association. The Board elects its President and Vice President and appoints a Secretary and Treasurer. The current Board members were elected in March 2024 and serve a 2 year term, the next Election will be held in March 2026.
Our Board Members
Jerry Reynolds
President & non-compliance director
president@rainbowbay.org
Ron Ormond
Vice President & legal affairs director
rbleagelbeagel81@aol.com
Mark Poole
Building director
building@rainbowbay.org
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George Chiulli
Maintenance director
geoclubgeo@msn.com
Mark Updegraff
Fire Brigade director - Fire Chief
firebrigade@rainbowbay.org
RBPOA Consist of Board Departments & Committees at Large, The president shall be an Ex-Officio of all Committees. (RRO, article 21 of BL & 110 company act).
Administration
Board members will be required to:
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Attend monthly meetings either in person or via Zoom.
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Provide accurate reporting for your departments.
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Submit budget forecasts to the Finance Director and Treasurer.
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Answer queries from the Membership pertaining to your department.
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Whilst on the island you will be expected to volunteer for various work parties/fire watch.
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Be proficient in giving clear instructions to contractors and staff and monitor works in progress.
You must expect to put in anything from 2 - 10 hours per week depending on the time of year and the Committee you are serving on. From time to time, you will be paying for items out of your own pocket until you are reimbursed. Be prepared to make some difficult decisions that may be in conflict with your friends or Members. The decisions taken by the Board are for the greater good of the Association and its Members. You will have to sign an Ethics Form and you will be held accountable and registered as a Director under the Bahamian Companies Act 1992.
The current Board in their two year tenure have but not limited to:
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Stabilized the affairs of the Association.
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Secured a satisfactory outcome to both parties as to the legal case brought by the Association against a property owner. This judgement has secured the legality of the Association, its rights to implement building control and to collect assessments as outlined in the covenants.
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Secured the correct insurance cover for its employees, Board members, buildings and equipment.
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Overhauled the staffing structure and has employed two Bahamians on a part time basis, these are Scott Bethel (Maintenance) and Elissaud (Gardener).
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Brought in several new procedures for more accountability to the general Membership.
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Updated the Maintenance Building to provide a functioning office and meeting room to conduct RBPOA business.
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Set monthly meetings for Board members.
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Modernized communication and reporting procedures.
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Updated the RBPOA website.
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Updated banking facilities.
Going forward the Board wish to implement the following:
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Update the accounting and billing systems and make them fit for purpose.
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Update the building application and monitoring systems.
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Recover outstanding Dues via legal mechanisms available to the Association.
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Search and implement the recovery of missing owners information.
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Execute a sustainable road repair strategy.
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Set up the fire trailer, crew and procedures.
Any questions please direct them to secretary@rainbowbay.org
We will update this page as and when any further information is available.
Board Appointed Treasurer - Linda Kjerulf
Paid Appointed Secretary - Margherita Matera
volunteers
Volunteer Secretary - Roberta Updegraff
Roberta, otherwise known as Bobbi, is the Volunteer secretary the position is to assist the Company Secretary/Secretary, and her duties are to aid in accomplishing certain Secretarial tasks set forth by the Company Secretary/Secretary, one of which can be taking minutes. She advises on Robert's Rules of Order. She does not have a vote on the Board.
OUR DEPARTMENTS
We gladly welcome your support, ideas and participation in the growth and improvement of Rainbow Bay so if you would like to contribute your time and expertise in one of our Department please contact us at the relevant email address, given under each Department, with your name, contact details, a brief outline of what you would like to help with and your expertise and we will get back to you in due course, thank you! There follows a brief outline of what each department is about and involved with.
Building Department
Mark Poole is responsible along with other Board members for the processing and monitoring of our Lot clearing (when applicable) & Building Permit applications, checking plans for compliance, set-backs and lot markers. Other duties include checking for illegal builds and enforcing Restrictions & Conditions with regards to building.
If you have any queries regarding building, please email building@rainbowbay.org.
Treasury and Finance Department
Headed up by Linda Kjerulf as treasurer this department managers accounting and bookkeeping to keep track of all the money coming in and out of the Association’s bank accounts. The Finance Departments primary roles and responsibilities are:
Preparing the Annual Budget - This is one of the major tasks and involves a line-by-line analysis of current expenses and revenue to determine trends and concludes with a report of expected profit or loss over the next fiscal year. If a loss is projected, suitable plans must be made to finance any deficit.
Maintain Financial Records - The Department reviews and monitors financial statements, bank reconciliations, insurance policies, reserves and investments to ensure that everything is in order. Maintaining timely and accurate financial records helps create realistic budgets.
Create Financial Reports - The Finance Department is also tasked with creating thorough but easy-to-understand financial reports for the Board. This helps save time because the Board members won’t have to ask clarifying questions during the meeting. The Finance Department is also responsible for editing out confidential information from these statements before making them available to the property owners.
Advise the Board on Financial Matters - As the Finance Department knows the Association's finances the best, they advise the Board when there are financial decisions to be made. While the Department handles the finances, some members may not have the authority to make financial decisions on behalf of the Association so they must present all the relevant information which allows the Board to make decisions for the Association.
Assist Other Departments with Finances - Similarly, the Finance Department also provides financial advice to other Association Departments. These other Departments may consult the finance members on how much budget they have or what their funding options are.
Statutory and Legal Affairs Department
Infra-Structure and Maintenance Department
Headed up by George Chiulli this department is responsible for:
Parks and Beaches - picnic tables, gazebos, mowing, raking, trimming
Tennis Court
Roads - mowing, bush cutting, repair and replacement of street name signs as well as stop signs, receiving bids for actual road repair and removal of abandoned vehicles.
Trash Site - repairs, exterminating rodents, general appearance (curb appeal)
Maintenance Building - repairs both on the inside and outside.
Maintenance Equipment - hand tools, power tools, Kubota Tractor and it’s accessories.
This is all accomplished by a great deal of co-ordination with the Board, Maintenance Manager and Grounds Keeper. Involves keeping within budget, maintaining an inventory of tools, parts, and consumable supplies from toilet paper to hydraulic fluid.
Headed up by Ron Ormond this department reviews and recommends changes to past and future actions to the Board and Association Members. The department reviews the Companies Act of 1992 and the Non-Profit Act of 2019 to ensure the Association is in compliance. The department includes the Association’s Attorney in issues and provides them with copies of changes to the Association’s operations.
The goal of the Department is to:
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Prevent future legal conflicts.
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Keep the Board aware of changes in Bahamian Law that may impact the Association by monitoring the Official Gazette of the Bahamas.
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Keep the Association Members informed of legal issues and resolutions that could affect the Association.
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Maintain contact with the Association’s Attorney to ensure communication and legal support.
OUR Committees
Environment and Community Committee
Headed up by Amy Colebourne this Committee deals with the following:
Environmental - common area planting and community beautification, streetlights, Dark Sky initiative - education and familiarization, environmental impact permitting, underground utilities, cistern encouragement and education, beach clean-ups, plastics and impact on environment, waterline permitting, fire and brush fire education and elimination.
Social - community involvement, RBPOA messaging, beach clean-ups, community events such as yard sale, litter pick-up and social gatherings, community signage and information boards.
For any enquiries please contact environment-community@rainbowbay.org.